Insurance Records and AKI Verification

Keep policy details and renewal dates alongside your vehicles.

Last updated: 22 September 2026.

Track your vehicle insurance policies and never miss a renewal.

Note: Insurance tracking requires a subscription plan that includes this feature.

Adding an Insurance Policy

1. Navigate to a vehicle's Insurance tab
2. Click Add Insurance
3. Enter the policy details:
   • Insurance company name
   • Policy type (comprehensive, third-party, act-only, etc.)
   • Certificate number
   • Policy number (optional)
   • Start date and expiry date
   • Sum insured
   • Insured name and phone (optional)

AKI Verification

Fleetr can look up insurance details using the Association of Kenya Insurers (AKI) database. Review the returned information alongside your policy documents. To verify:

1. Click Verify with AKI on the insurance record
2. The system queries the AKI database using your vehicle's registration number or certificate number
3. Results show the registered insurer, policy status, and expiry date
4. Verified data is auto-populated into your insurance record

Expiry Tracking

Insurance policies nearing expiry are highlighted so you can renew on time. The insurance tab shows a countdown of days remaining, with clear visual warnings for expired policies.

Create and Check an Insurance Record

1. Open the correct vehicle's Insurance tab and choose the add action.
2. Select the policy type and enter the insurer and certificate number.
3. Enter coverage start and end dates; the end date must be later than the start date.
4. Add the policy number, chassis number, sum insured, and insured contact details where available.
5. Save, then reopen the record to confirm the dates and vehicle association.

The same certificate number cannot be entered twice for the same insurer. If that validation appears, check for an existing record before attempting to add another. Optional amounts must be non-negative numbers.

Verify with AKI and Review the Result

Use the AKI verification action where available and check the returned insurer, certificate or registration details, and coverage dates against your documents. Review populated fields before saving. If the lookup fails or disagrees with your paperwork, confirm the identifiers and contact your insurer or support; a failed lookup alone does not explain the underlying policy status.

Renew, Correct, or Remove a Policy Record

When a new policy is issued, record its actual certificate and coverage dates so the vehicle's insurance information reflects the renewal. Use Edit for corrections to an existing record, then recheck the expiry indicator. Use Delete only for an incorrect or unwanted record after confirming which certificate you are removing.

Saving an insurance record in Fleetr tracks your information; it does not purchase, pay for, or renew insurance with the insurer. Arrange the renewal separately and then update Fleetr with the issued policy details.

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